12 Tips for Ensuring That Your Company’s Data Stays Secure
Now that the business world is almost completely digitized, data security is a must for any organization, large or small. Gone are the days of a simple password and anti-virus software to keep your data safe. You need a custom strategy that fits your company structure and risk management profile.
Let’s take the pulse of the cybersecurity landscape and see what business leaders are saying about the tips that keep their organizations secure.
1. Perform a Network Analysis and Overview
Every organization keeps a complex network of servers, software, devices, and wireless access points. Before locking in data security practices and priorities, take full account of your assets to point you in the right direction.
“Your network is broader and more complex than you might think, even if you’re running a small company without physical premises,” points out Gina Iovenitti, Growth Operations at Carda Health. “Recognize that every point is under threat, from storage solutions to servers and every user device. Only with a complete overview of the landscape can you make informed choices regarding security.”
Consider hiring an expert consultant to analyze your network and coach you through the process. This alternative perspective might offer insights you miss by being on the front lines.
2. Set Access Controls for Sensitive Data
The most sensitive data in your organization must be treated with caution, only accessible on a need-to-know basis. Set access controls so that you can rest assured this information is safe.
“Mandatory access controls are just one option, so also consider role-based or discretionary controls,” offers Patricio Paucar, Co-Founder and Chief Customer Officer of Navi. “You can take things to the next level with physical access controls like cards, biometrics, or scanners. It can feel like an over-the-top approach to security, but you need to be willing to go the extra mile.”
Set access controls at every level of your organization, like networks, applications, and remote users. This system creates a strong framework for the rest of your security policies and protocols.
3. Rethink Your Approach to Password Protection
Some of the most devastating data security incidents have come as a result of shoddy password policies and poor protections. Don’t be another headline — strengthen your passwords by setting clear standards for everyone at your organization to follow.
“One of the most effective ways to prevent unauthorized access is by requiring additional validation of login credentials during a user’s authentication process known as Multi-Factor Authentication (MFA),” says Patrick Harr, CEO of SlashNext. “MFA effectively protects against credential harvesting, where hackers gather stolen passwords to launch attacks. This can be as easy as a user providing his/her password, then entering an accompanying numeric code from an SMS text.”
With strong policies and password practices adopted throughout your organization, you block off the most common access point for hackers.
4. Monitor Threats and Anticipate Attacks
Networks monitor threats with various security methodologies, and a proactive approach is now required in the modern era. Equip your team with the right tools to stop these malicious activities in their tracks.
“You look at the world’s biggest networks, and it’s a constant barrage of threats from every possible angle,” warns Christian Kjaer, CEO of ElleVet Sciences. “Collect and analyze data from sources like firewalls, routers, switches, and apps to get the full picture and detect anomalies. That data will give you a tactical advantage by helping you predict future trends.”
The challenge of network security can feel like whack-a-mole at times. Thankfully, many of these systems can be automated to detect and prevent threats.
5. Collaborate With Partners, Vendors, and More
Your network security profile starts at the heart of your company, but it certainly doesn’t end there. Team up with third-party players like partners, vendors, and contractors to fortify your defenses further.
“There is no such thing as a lone wolf in today’s security landscape — we’re all connected in one way or another,” explains Natalia Morozova, Partner at Cohen, Tucker & Ades Immigration Law Firm. “Address common security concerns with third-party collaborators to ensure you’re on the same page. If that means altering your approach or spending more to attain better security, so be it.”
If you’re working with a third-party organization that doesn’t meet your security or performance standards, it might be a sign to reconsider.
6. Create a Data Backup and Disaster Plan
Data backup and disaster recovery solutions are better than ever, with near-perfect track records among the best providers. Don’t miss this chance to replicate your data and recover your data if an incident does take place.
“Think of backup and recovery as an insurance plan for your data, which can disappear from your servers at any time,” says Miles Beckett, Co-Founder and CEO of Flossy. “For a relatively small cost, that’s an incredible value. This can help you get back on track quickly after a breach and limit the damage to your business and reputation.”
Many types of backup and recovery programs are suited to different organizational needs. With this version of data “insurance” in place, you can easily navigate worst-case scenarios.
7. Employ Encryption Tools for Communications
As cyber attackers start targeting individuals and tracking communications, encryption plays a bigger role than ever. Learn encryption best practices and stick to them, even if threats aren’t visible.
“Encryption tools turn your communications into a code that can’t be intercepted or understood by anyone else,” advises Lyudmyla Dobrynina, Head of Marketing North America at Optimeal. “It can be used for everything from text messages to emails and sensitive files about your business strategies. This is now common among top CEOs and leaders, so make it part of yours.”
Find out more about the encryption tools available and try them out for yourself. Start with something simple like instant messaging and work your way up to more sensitive files.
8. Offer VPN Services for Remote Workers
Remote workers are increasingly common, whether they’re in your internal teams or they’re third-party collaborators, like freelancers. Smart business leaders are providing employees with the safety shield of a VPN.
“A strong VPN will enhance the security of the connection between workers and your main company network, especially on public Wi-Fi. When the VPN is active, nobody can detect their physical locations or target them. From an executive standpoint, a VPN can also make your policies easier to implement for remote workers,” shares Max Ade, CEO of Pickleheads. “Remote staff doesn’t need to jump through hoops to get files and services they need from your teams.”
Many VPN services are marketed toward individual users, but corporate services are also available. Find a VPN that balances cost, security, and overall user experience to make remote work a reality.
9. Employee Awareness and Training
If employees don’t recognize the importance of data security, they’re less likely to follow through with protocols and practices. Set up employee awareness and training so everyone is on the same page.
“The first step in employee awareness is training them from the moment of onboarding,” suggests Jeremy Stanton, President and CEO of Haven House Addiction Treatment, one of the top detox centers in Los Angeles. “Have them work through the basics of network security and the potential threats that the organization faces. Follow this with a mix of practical tips and strict rules, like how to use the VPN and report an incident. Keep reiterating the main points of training and run simulations if needed.”
There’s no doubt that security training takes time, effort, and resources from everyone. Take these opportunities to remind staff that their actions can have serious consequences.
10. Set a Schedule for Audits and Updates
The best cybersecurity plan is one that prioritizes frequency and strict scheduling. Security services become obsolete fast — update them regularly and perform audits when needed.
“It takes an average of six months before hackers can outpace the last version of a security software or company protocol,” says Andrew Mavis, CEO of 98Strong. “In some cases, it happens even faster than that. Experts suggest performing an audit every few months and updating security systems as soon as patches are announced. Find a way to work around the downtime and keep in mind the bigger picture purpose.”
Remember to review documentation, evaluate access controls, review vulnerabilities, and stress test the system as a whole for the best results.
11. Implement Procedures for New Devices
Employees and collaborators are constantly connecting to your network on new devices. After all, the potential for a breach increases every time a new device is added.
“Create an easy-to-use list of rules and steps to follow when introducing a new device,” explains Matt Masiello, Chief Marketing Officer of BabyBuddha, a company known for their portable electric breast pump. “They should not be able to proceed with access until everything is complete and the device is approved. This seems strict at first, but too many problems have been the result of unauthorized laptops, phones, and other electronic devices.”
Occasionally, organizations will need to assign dedicated work devices to employees as a matter of extra security. Weigh your options and risks to make the right call.
12. Embrace Ongoing Improvement
The cybersecurity landscape is always in flux, and stagnation is the quickest way to let your guard down. Keep improving your network, and never fall behind.
“Become a change-ready organization,” recommends Keith Kitani, CEO of Guidespark. “This goes beyond being able to deploy a new tool or process — it means building a culture and communication structure that is ready, willing and able to adapt to any change. After all, the rate of change and evolution in business and technology is only going to continue and even pick up speed.”
The best businesses avoid complacency in all respects, from products and marketing to data security and beyond.
Time to Step Up Your Data Security Strategy
The concept of data security is intimidating at first glance, with countless threats, complex procedures, and high price tags. When you calculate all the costs and effort involved, you’ll quickly see that it’s all worthwhile. Data security is a must in today’s business world, so don’t wait another minute to get your defenses in place.
McClatchy newsroom and editorial staff were not involved in the creation of this content.
