City Council to reset first November meeting
Oct. 13—Consider canceling the November 7th City Council meeting because it conflicts with the
November 7th Elections. There will be a Special Session of the City Council scheduled before the second
City Council meeting in November to canvass the election results.
Supply chain issues and shortages of all kinds of inventories in general have impacted the City being able to
complete purchases of all kinds of goods and services. Due to these issues that the City has no control over, there
are various purchases of goods and services in FY 22-23 that could not be completed. The following purchases
listed which were budgeted for in FY 22-23 are being requested to be "rolled" to the FY 23-24 Budget. The
"source" of funds for these "rolled" purchases is Unallocated Reserves/Fund Balances of the applicable Funds. In
that the purchases were budgeted for in FY 22-23 but were not able to be fully completed this will have generated
Unallocated Reserves/Fund Balance. Significant purchases in the General Fund are: Fire Truck & accessories — $645,000, Outfitting new Police vehicles — $140,000, Uncompleted Street paving/repairs — $43,000, Extension of
Garage bay — $165,000. Significant purchases in the Utility Fund are: Robinson Creek WWTP gearbox replacement
$165,000, Vactor Truck repairs $68,000. Significant purchase for the Solid Waste Fund is the rate study for Solid
Waste for $75,000. For the School Resource Officers Fund the amount of roughly $23,000 is for outfitting new
vehicles. For the Capital Equipment Replacement Fund there are 7 Police vehicles still to be delivered for about
$333,000 and 2 trucks for about $115,000. Lastly, for the Computer Equipment Fund, this roughly $134,000 is for
servers, routers, etc.
purchase FY 2024 vehicles and equipment from multiple vendors, in the total amount of $2,627,484.74 to include all fees and authorize the City Manager to award the contract.
The vehicles and
equipment requirements for FY 2024 are denoted on the attached Vehicle Purchase Summary
spreadsheet and include:
—Three (3) Ford F150 Ext Cab 4x4 pickup for (2) Inspections (1) Wastewater (Silsbee Ford)
—One (1) Ford F150 Ext Cab (1) Central Inspections (Silsbee Ford)
—Two (2) Ford F150 2WD Regular Cab 8 Foot bed (2) Water 1 Decision Package for Meter (Silsbee
Ford)
—One (1) Ford F150 Ext Cab 4x4 8foot Bed (1) Streets (Silsbee Ford)
—One (1) Western Star with Stiller Roll-Off for (1) Solid Waste (Bryan Freightliner TNTX, LLC)
—One (1) Autocar/Heil Automated/Side Load (1) Solid Waste (Chastang Auto Car)
—One (1) Western Star Heil Rear Load Trash Truck (1) Solid Waste (Bryan Freightliner TNTX, LLC)
—One (1) Freightliner M2 Container Truck (1) Solid Waste (Houston Freightliner)
—One (1) Chevy Traverse (1) Tourism (Lake Country Chevrolet)
—Four (4) Ford Explorer Police Package SUVs (4) for HPD Patrol, (Silsbee Ford).
—Two (2) Western Star 12YD Dump trucks (1) Streets, (1) Wastewater, (Bryan Freightliner TNTX,
LLC)
—One (1) Chevy 2500 Express (Electrician Van) (1) Wastewater (Lake Country Chevrolet)
—One (1) Kubota Zero Turn Mower (1) Water (Kubota Tractor Corporation)
—One (1) Caterpillar D3 Dozer (1) Shared asset (Mustang Caterpillar)
—One (1) Caterpillar 320 Excavator (1) Shared asset (Mustang Caterpillar)Page 20 of 73
—One (1) John Deere 320 P-tier Backhoe Loader (1) Wastewater (Doggett John Deere)
approve Sourcewell Contract 120721-
RAU for the purchase of a new Sewer TV Truck (Ford 3500 HD Transit High Top Van), with a new
complete sewer video system, in the amount of $269,103.90. The 2008 model Chevrolet one ton box van has outlived its useful life within the City of
Huntsville Fleet. The truck currently has 100,600 miles on it and has become a maintenance issue. The
sewer camera equipment has spent more time in the shop than it has in the field over the last two (2)
years. In order to have the camera equipment maintenance/repaired it must be sent to California or
Kentucky, which lengthens the down time on this equipment even further
he City Manager to purchase a Pierce Enforcer Pumper in
the amount of $1,054,966 to include all fees and authorize the City Manager to award the contract. The proposal is for an NFPA compliant 2000 gpm pumper that would be equipped to meet
and receive the maximum ISO credit when evaluated. This purchase would allow the city to retain the
required ISO reserve apparatus. This truck will match the last two apparatus purchases as closely as
possible to assist in keeping our fleet uniform, improve response capabilities, as well as increase
equipment similarity and ease of use. Additionally, this will allow our volunteer staff to be more familiar
with our equipment and its abilities, which, in turn, can improve our response as well. Keeping our fleet
uniform also contributes to the ability of the fleet department to maintain our equipment. This item was
approved by the City Council in the FY 23/24 budget on September 19th, 2023.
The City provides work boots for all employees that spend time out in the field. This is a
steel toe boot with slip resistant tread. Employees that participate in this program are required to sign a
boot slip voucher that deducts the amount of the boots from their paycheck. The two vendors that bid
on this item were Cavender's and Boot Barn. The awarded 3-year contract with the local Cavender's is in
the amount of $66,000, ($22,000 per year), which is a budgeted item for the Risk Management
department.
This contract shall be effective for a period of one (1) year from the date of purchase order on or
around November 1, 2023 — October 31, 2024. The City may request a two (2) year option to renew.
First renewal November 1, 2024 — October 31, 2025, and second renewal November 1, 2025 — October 31, 2026. This option to extend is contingent on budget availability and City Council
approval and set to expire October 31, 2026. However, should the budget not be approved, the
contract will terminate effective September 30 of each year
City Manager to approve the Additional Services in the
amount of $700,000.00 for the AJ — 08 & AJ — 10 Trunk Sanitary Serwer Line Replacements
closed session as authorized by Texas Government Code,
Chapter 551, Section 551.087 for deliberation regarding economic development negotiations — Project
Outlaw and Project 2A
Contact Brenda Poe at editor@itemonline.com
